Pre-event inspections and tests

Ground management should devise, implement and record a series of inspections and tests during the 48 hour period leading up to the event day, and on the event day itself.

In determining which inspections are to be carried out, and when, management should always work to a timescale that will enable remedial action to be taken before members of the public are admitted to the ground.

If any of the structures, installations or components are not operating properly and if the faults cannot be rectified before the event, contingency plans should provide for the use of acceptable substitute measures.

Checklist contents

Inspections and tests will vary from venue to venue, but is likely to include the following categories:

Structures

Visual checks should be carried out to ensure that all structures in the venue, whether permanent, demountable or temporary, are free from any damage, corrosion or deformation that might create a potential danger to people.

Circulation routes

Checks to carry out all ingress, egress and circulation routes and gangways are clear of obstruction, clean and free from trip or slip hazards.

Installations and systems

All safety-related installations and systems – such as fire alarms, the public address system and auxiliary power supply – should be tested according to the manufacturers’ recommendations and, where appropriate, the requirement of the safety certificate.

Materials

Checks should be made that there is no accumulation of combustible waste or litter, and that any hazardous materials, loose items, etc, are stored away safely.

Components

Checks should ensure that all components – such as seats, fixtures and fittings, signs, barriers, fences, etc – are in place and in good order.

Amenities and services

Checks should be made to ensure that the amenities and services including toilets, first aid rooms and medical facilities, staff rest areas and the control point are functioning, clean, adequately equipped and supplied.

Safety-related equipment

Checks should be made to ensure that all safety-related items of clothing and equipment are in place before event staff arrive, including high visibility jackets, radios, scanners, etc.

Overlay

Checks should be made to ensure that any temporary installations and components (such as broadcast installations) forming part of the overlay are in place, as planned and approved, and tested, as necessary.

External areas / routes and Zone Ex

Visual checks should be made to ensure that no structures or installations impede pedestrian routes, event-related signage is in place and that areas or roads needed for emergency vehicle access are clear of obstruction.