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Event planning cycle

Planning for safety management starts with the confirmation that the event itself can be staged safely. The time taken by each stage of this cycle can vary considerably, taking months in some circumstances, and days in others.

Event planning is cyclical, and monitoring and reviews should take place throughout each stage.

Event planning stages

Event planning starts:

  • Event Safety Policy drawn up
  • Strategic plans prepared
  • Operations Manual prepared
  • Risk Assessments
  • Contingency planning
  • Testing and exercises

Event day starts

  • Venue opens
  • Arrival
  • Ingress

Event takes place

Event day ends:

  • Egress
  • Dispersal
  • Venue closes

Event Record completed

Post-event evaluation

The event cycle includes a post-event review, which allows for any necessary corrective measures to be implemented or taken into account before the next event begins.