Board Meeting 3 - March 2012

Minutes of the third meeting of the Sports Grounds Safety Authority held on 13 March 2012 in Oceanic House.


Mr P Darling – Chairman
Mr B Batson
Mr P Rowley
Mr D Wilson
Dr P Lane
Mr K D Sears

In attendance
Mrs N Rutherford
Mrs S Storey
Mr G Longhorn for item 6

Apologies were received from Mr Wilkie.

The Chairman welcomed Mrs Storey to the SGSA.  Mrs Storey introduced herself summarising her background and her involvements so far. 


Minutes of the previous meeting


The minutes were agreed and signed by the Chairman.


Matters arising


The Board welcomed the idea of the schedule of planned and possible future visits but believed the emphasis remained purely on football.  Our progress into other sports appeared to be moving more slowly than our progress in establishing our international role. Whilst it understood that our development with other domestic sports was in its infancy the Board felt the strategic direction beyond this first phase was not yet established.

There needed to be an updated strategic plan for the next three years in place both to ensure the organisation remained and to provide a measure against which any proposed mergers could be judged. It was suggested that the plan and the consequences of the budget reductions should be discussed within the next 6 months.

The Board would welcome regular information on the progress of the evolution from the FLA to the goals identified at the joint meeting at Brighton. It felt the infrequency of formal meetings made it more necessary that they were kept informed of progress either by telephone conferences and monthly updates in the Chief Executive’s report.


The correct branding of the Green Guide and the SGSA should be considered carefully.



Chief Executive’s Reports (SGSA(12)5&6


Mr Sears summarised the two papers.


The Board noted the findings of the recent review of the Green Housekeeping policy.


UKTI – a presentation by Andrew Bacchus


Mr Bacchus gave a presentation on the work of the UKTI.


International Activity SGSA(12)07


The Board discussed the paper before them. They noted the content and direction adopted.  They agreed in principle that money be set aside within the budget to cover our international programme. They would have welcomed a figure for the proposed budget and suggested when that figure was determined that the methodology be presented to the Board.

The Board concurred that the main thrust of our international strategy should focus on the bigger world sport events and agreed that an international project board, chaired by a Board member, should be established.


The Board discussed the depth of our involvement with the ICSS.  It was decided that any decision should be deferred until we had a fuller understanding of the ICSS as an organisation.


Mrs Storey gave a presentation on her recent inspection visit to the National Stadium in Warsaw.


Financial statement at 1st March and proposed budget 2012/13 (SGSA(12)08)


The Board noted the likely expenditure for 2011/2012 and the proposed budget for the coming financial year. 



Mr Longhorn updated the Board on the relocation of the SGSA.  He informed the Board that a suitable office had been located within the building owned by the Office of Fair Trading.  The Board suggested that a 3 year lease with a 1 year break clause was the sensible way forward.


Any other business


No items were raised.


Date of the next meeting


The next meeting would be held on Tuesday 12th June 2012. Time and location to would be confirmed in due course.



The Board conveyed their best wishes to Malcolm Collier and thank him for his significant contribution to the work of the SGSA. They wished him a long and happy retirement.

SGSA Secretariat
March  2012